what does it mean to publish a calendar in outlook

The tutorial shows how to share your agenda in Outlook Online and Outlook.com, publish it on the spider web, and add a shared calendar to your view.

If y'all have an Office 365 subscription or are subscribed to another Exchange-based post, you tin use Outlook on the web to share your agenda with coworkers, friends and family members. If you don't have any of the to a higher place, then fix a free Outlook.com account for the calendar sharing feature.

• Share calendar in Outlook Online or Outlook.com
• Agenda sharing permissions
• Change permissions or stop sharing agenda
• Publish calendar on the spider web
• Open shared agenda in Outlook Online or Outlook.com
  • Open a shared calendar from invitation
  • Open a calendar of coworkers
  • Add a published calendar
  • Import an iCalendar file
• Outlook sharing calendar non working

To share your calendar in Outlook 365 (the online version) or Outlook.com web app, this is what you need to practise:

1. Open up your calendar in Outlook on the spider web (Microsoft 365) or Outlook.com.
2. On the toolbar at the top, click Share and choose the target calendar.
   
   Alternatively, in the navigation pane on the left, right-click the calendar you lot want to share, so click Sharing and permissions.
3. In the pop-upward window, type the name or email address of the recipient, choose how much access to your calendar yous wish to permit (please run into Sharing permissions), and click Share.
   

Each of the specified persons volition go a sharing invitation and as presently as they take information technology, your calendar will bear witness upwardly in their Outlook under People's calendars.

Notes:

1. The screenshots for this tutorial are captured in Outlook on the web for Part 365 Business. If y'all have a personal Office 365 business relationship or are using Outlook.com, at that place may be minor differences in what you run across, though substantially the instructions are the same.
2. Depending on your organization settings, agenda sharing may exist limited to people in your visitor or disabled.
3. You lot tin simply share your own calendars. For calendars owed past other people, the sharing feature is not available.
4. For calendar items marked individual, only the time is shared and no other details regardless of the level of access that was provided.
5. The frequency of updates mainly depends on the recipient's email provider. Generally, a shared agenda synchronizes within a few minutes.

Calendar sharing permissions

Depending on which application y'all are using and whether you are sharing with internal or external users, different permission levels are available.

In Outlook on the web

For people within your organisation, yous tin choose one of the following levels of admission:

• Can view when I'm decorated – only shows when y'all are busy and no other details.
• Can view titles and locations - shows times, subjects and locations of events.
• Tin view all details – shows all the details of your agenda items.
• Can edit – allows making changes to your calendar.
• Delegate – allows editing and sharing your calendar as well as responding to meeting requests on your behalf.

For people exterior your organization, the Edit and Consul permissions are unavailable, so y'all can only provide the "view" level of admission: when y'all're decorated, titles and locations, or all details.

In Outlook.com

For all persons, the choice is limited to these two options:

• Can view all details– displays all data about your appointments and events.
• Can edit – allows editing your calendar.

How to change permissions or terminate sharing calendar

To modify the permissions granted to a sure user or terminate sharing the calendar, perform these steps:

1. On the left under My calendars, right-click the agenda or click the More options push button (ellipsis) next to it, and then choose Sharing and permissions.
   
2. Find the person of interest and do one of the following:
   • To change permissions, cull another choice from the drop-downwards list.
   • To cease sharing your calendar, click the Remove button (recycle bin).

   

After y'all've stopped sharing the calendar with your coworkers, your calendar will be removed from their Outlook completely. In instance of external users, their copy of your calendar is non removed but information technology won't sync to your calendar any longer.

How to publish agenda in Outlook on the web and Outlook.com

To provide admission to your agenda to anyone without sending individual invitations, you can publish information technology online, and so either share an HTML link to view your calendar in a browser or an ICS link to subscribe to information technology in Outlook.

To publish your calendar, deport out these steps:

1. In Calendar view, click the Settings (gear) icon in the upper-right corner, and then click the View all Outlook settings link at the bottom of the Settings pane.
   
2. On the left, select Calendar > Shared calendars.
3. On the right, under Publish a calendar, choose the calendar and specify how much detail to include.
4. Click the Publish button.
   

In one case the calendar is published, the HTML and ICS links will appear in the aforementioned window:

• By sharing the HTML link, you let people to open a read-only calendar in a browser. They tin can view your agenda events simply cannot edit them.
• By sharing the ICS link, you allow people to import your calendar into their Outlook or subscribe to it. If the recipient downloads the ICS file and imports it into their Outlook, your events will be added to their calendar only won't sync. If the recipient subscribes to your calendar, they will see it alongside their ain calendars and receive all updates automatically.
  

How to unpublish the calendar

If y'all no longer wish to allow anyone to admission your calendar, you can unpublish information technology in this style:

1. In Agenda view, click Settings > View all Outlook settings.
2. On the left, choose Shared calendars.
3. Under Publish a calendar, click Unpublish.
   

There are several ways to add together a shared agenda in Outlook on the web and Outook.com. Depending of the sharing method used past the agenda owner, choose one of the following techniques:

• Open a shared calendar from invitation
• Add a calendar of someone in your organization
• Subscribe to a public agenda and get all updates
• Import an iCalendar file without farther syncing

Open a shared calendar from invitation

When y'all receive a calendar sharing invitation, all you have to do is click Accept :)

In one case you've accepted the calendar, you will detect it nether People's calendars in Outlook on the web or under Other calendars in Outlook.com. You tin can at present alter the calendar's name, color and charm, or remove it from your view. For this, right-click the agenda in the navigation pane and choose the desired activeness:

Open a calendar of your coworker

In Outlook on the web, yous can also add a calendar that belongs to someone in your organization (provided you are allowed to view their calendars). Here are the steps to perform:

1. In Calendar view, click Import agenda on the navigation pane.
   
2. In the window that pops upward, choose From directory on the left.
3. On the correct, blazon the person's proper name and click Add together.
   

The agenda will exist added under People'southward calendars. If the owner shared the agenda with yous personally, you volition have the permissions granted to y'all. Otherwise, the calendar will exist opened with the permissions prepare for your organisation.

Add a agenda published on the web

If someone gave yous an ICS link to their calendar, you can subscribe to it every bit Internet agenda and receive all updates. To accept it done, perform these steps:

1. On the navigation pane, click Import calendar.
2. In the pop-up window, choose From web.
3. Under Link to the calendar, paste the URL (ending with the .ics extension).
4. Under Calendar name, blazon whatever name yous want.
5. Click Import.
   

The calendar volition be added nether Other calendars and synchronize automatically:

Import an iCalendar file

If someone shared an .ics file with you, you lot can import that file into Outlook on the web or Outook.com too. The imported file won't show upwardly as a separate agenda, rather its events will be added to your existing calendar.

To import the ICS file, this is what you need to do:

1. On the navigation pane, click Import calendar.
2. In the pop-upwardly window, choose From file.
3. Click the Scan button and select the .ics file from your computer.
4. Under Import to, choose the existing calendar to which you desire to add events.
5. Click the Import push.

Annotation. The items from the imported calendar will exist added to your own calendar, but they won't sync with the owner'south agenda.

Outlook calendar sharing not working

There may be unlike reasons why sharing calendar is non working in Outlook. Below is the listing of knows issues and possible fixes.

Sharing option is not available

Issue: The sharing option is missing in Outlook on the web for Office 365 Business or does not work for outside people.

Reason: Agenda sharing is disabled or limited to people within your organization. Please contact your administrator for more information.

Cannot edit a shared calendar

Issue: Yous cannot edit events in a shared calendar though the edit permissions are granted to yous.

Reason: Currently shared ICS calendars in Outlook on the web and Outlook.com are read-only even for those who take the edit level of access. Mayhap, this volition change in future updates.

Shared Net calendar does non show events

Issue: You have added a calendar published on the spider web and are certain the URL is correct, just no details are displayed.

Fix: Remove the calendar, modify the protocol from http to https, then add together the calendar again.

HTTP 500 mistake when accepting a sharing invitation

Issue: When trying to accept a calendar shared with yous, you become an HTTP 500 mistake.

Ready: Reopen the invitation and click the Take button again. Outlook should accept the invitation and redirect y'all to the shared calendar.

Cannot send calendar invitations from Outlook.com

Event: You cannot send sharing invitations from an business relationship connected to your Outlook.com account.

Reason: A calendar is linked to your Outlook.com account, not the connected business relationship, and sharing invitations are sent from the account linked to the calendar.

Mistake when sending sharing invitations in Outlook on the web

Issue: You get an mistake when trying to send sharing invitations in Outlook Online.

Reason: Possibly, there is a disharmonize with the permissions assigned to the same recipient in the past.

Ready: Your administrator can ready this by using ADSI Edit. The step-by-footstep instructions can be found here.

That's how you share and publish your calendars in Outlook on the web and Outlook.com. I thank you for reading and hope to see you on our weblog next week!

You may also be interested in

barnettetivere.blogspot.com

Source: https://www.ablebits.com/office-addins-blog/2019/11/06/share-publish-calendar-outlook-online/

Share this post